Pacifico Energy is a privately held, utility-scale renewable power company specializing in development of solar photovoltaic and wind projects, with offices in Japan, Korea, Vietnam, and the United States.
Pacifico Energy has over 1.5 GW of operational projects and an additional 7 GW in the development pipeline. As leaders of the emerging Pacific market in renewable energy, we are Japan’s largest solar developer.
In Vietnam, we commissioned a 40MW solar power plant in Mui Ne (Binh Thuan) and are currently constructing a 30 MW Wind Farm in Binh Dai, Ben Tre.
CAREER OPPORTUNITY:
- Position: Operations Officer
- Salary range: Competitive, based on experience, with 13-month salary and potential performance bonuses.
- Benefits: Being provided with additional healthcare insurance, having opportunities to work in a dynamic and professional environment and career development opportunities.
JOB DESCRIPTION:
Job Summary: The Operations Officer plays a vital role in ensuring smooth daily office operations while providing direct support in reception, HR & operations, and administrative assistance to the Board of Directors (BOD). This position requires effective communication skills in both English and Vietnamese, strong organizational abilities, and a commitment to maintaining a professional office environment.
Key responsibility
- Receptionist
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- Call Management: Answer and transfer incoming calls in both English and Vietnamese promptly and courteously.
- Visitor Handling: Greet and assist visitors, customers, and partners professionally, ensuring a welcoming experience.
- Front Office Appearance: Maintain cleanliness, organization, and a professional appearance of the reception area, meeting rooms, and common spaces.
- Mail & Couriers: Handle all incoming and outgoing correspondence and courier deliveries (domestic and international).
- HR & Operations Assistant Objective
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- Office Operations: Manage daily office operations for both HCMC office and site locations, ensuring facilities and logistics run smoothly.
- Document & Meeting Support: Assist with administrative tasks such as photocopying, scanning, translation, booking meeting rooms, and maintaining office files.
- Supplies & Equipment: Monitor and replenish office supplies; ensure proper maintenance of office equipment and coordinate with vendors when needed.
- Service Contracts & Payments: Manage service contracts (e.g., cleaning, internet, vehicles, pantry services), process related payments, and prepare expense reports.
- Attendance Tracking: Check employee attendance and report to HR Leader on a regular basis.
- Business Travel: Coordinate travel arrangements (flight, hotel, car rental, visa, etc.) for employees and support HR in managing travel budgets.
- Event Support: Assist in planning and executing company events, employee engagement activities, and celebrations.
- Miscellaneous: Support HR Leader in ad-hoc tasks and internal operations as required.
- Administrative Support for BOD
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- Meeting & Schedule Coordination: Support BOD in managing calendars, meeting room bookings, and preparing meeting materials.
- Travel & Logistics: Arrange and confirm BOD business trips, accommodations, and transport logistics with accuracy and confidentiality.
- Expense & Documentation: Assist in preparing payment requests, reimbursement claims, and document filing related to BOD operations.
- Confidential Assistance: Handle sensitive information with discretion and maintain confidentiality in all executive-related matters.
REQUIREMENTS:
Education:
- Bachelor’s degree in Human Resources, Business Administration, Economics, or related fields.
Experience:
- 1 – 2 years of experience in administrative roles or similar positions.
Skills:
- Proficiency in both Vietnamese and English (verbal and written).
- Strong organizational and multitasking abilities.
- Excellent communication and customer service skills.
- Proficient in Microsoft Office (Word, Excel, PowerPoint) and office equipment (printers, scanners, etc.).
- Ability to handle confidential and sensitive information with discretion.
Please send your resume/application with expected remuneration and portrait photo to:
Ms. Tuyen Pham – Senior HR
Address: Phòng L20.02, Tầng 20, Tháp A, Khu thương mại dịch vụ kết hợp nhà ở cao tầng tại lô đất 1-13 thuộc Khu chức năng số 1 – Khu đô thị mới Thủ Thiêm, số 15 Trần Bạch Đằng, Phường Thủ Thiêm, thành phố Thủ Đức, thành phố Hồ Chí Minh, Việt Nam
